Here are some simple guidelines to help you get started. Use these tips to create your own event planning checklist. These rules can be applied to planning a social event, a business conference and everything in between.
- Set Goals for your event-whether you are having a sweet 16 that WOWs or planning a company conference, you should know what you hope to accomplish with your event.
- Set your event budget-this is a TOP priority. In today's economy we are all learning the art of prioritizing. If the food, music, or audio visual equipment is more important to you then other items (i.e. invitations) may have to be more creative and cost friendly.
- Select the date and the location-whether you are hosting the event in your backyard or a convention space, the location determines the mood of your event. Also, your event date affects the cost at most venues. If you MUST use your preferred location then it is generally best to have your event during the winter months (January-early March).
- Establish project timeline-assign a deadline for each task so that tasks are accomplished by specific dates. This is particularly important if you are using a host of vendors.
- Spread the word-send invitations or promotional materials to friends or consumers to make your event a success.
In my opinion, the most important tip of all is to BE FLEXIBLE. Things may not go as planned. However, if you adhere to the Five Quick Tips, then everything will fall into place. The good thing is no one will know or notice that things did not go according to the master plan.
a K.I.S.S. (Keep It Simple and Savvy) until next time~Kenesha
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